Your personal data contained in the application documents or possibly obtained in the interview will only be processed for the purpose of the selection process for the position advertised.
The legal basis for data processing in the application process and as part of the personnel file is: § 26 (1) sentence 1 BDSG and Article 6 (1) lit. (b) GDPR and, if you have given your consent, for example by sending information that is not necessary for the application process, Article 6 (1) lit. (a) GDPR. The legal basis for data processing after a rejection is Article 6 (1) lit. (f) GDPR. The legal basis for budgetary and tax law storage is Article 6 (1) lit. c GDPR in conjunction with § 147 AO. Legitimate interest in processing on the basis of Article 6 (1) lit. (f) GDPR is the defense against legal claims.
The following personal data are collected, processed and stored:
Applicant data: name, date of birth, curriculum vitae, nationality/work permit, etc. for selection, recruitment, entry and exit management;
Private contact details: address, telephone number, e-mail (for the purpose of establishing contact);
Data as part of the personnel screening: e.g., police certificate of good conduct/clearance certificate;
Other data in personnel management: severe disability (if relevant), driving license
We generally do not need any special categories of personal data for the application process according to Art. 9 GDPR (such as race, ethnic origin, gender, religion or belief, disability, age or sexual identity). We kindly ask you not to send us any such information from the outset. If such information is exceptionally relevant to the application process, we process it together with your other applicant data. For example, this can relate to information about a severe disability that you can voluntarily provide us with and that we must then process to fulfill our special obligations with regard to the severely disabled. In these cases, the processing serves the exercise of rights or the fulfillment of legal obligations from labor law, social security law and social protection. The legal basis for data processing is then Art. 9 (2) lit. b GDPR, § 26 Abs. 3 BDSG, 164 SGB IX.
Exceptionally, it may be necessary to assess your suitability for the intended position, by obtaining information about your health or a disability or information from the Federal Central Register (Bundeszentralregister), i.e. about criminal records. The legal basis for this is § 26 BDSG.
As part of the application process, your personal data will be passed on within the Leibniz Institute for Resilience Research (LIR) to: members of the selection committee, personnel management, the equal opportunities officer, the representative for the severely disabled and, if applicable, and the works council as part of their organizational or legal jurisdiction.
After the achievement of the respective purpose your personal data will be deleted if no contract is established. However, data will be kept for as long as is necessary to defend legal claims or any AGG allegations. Otherwise we usually delete your application 2 to 6 months after the end of the application process, unless your profile has been submitted to us by a recruitment agency and is subject to longer-term commission claims from this service provider. Insofar as accounting-relevant processing has been carried out, such as the reimbursement of travel expenses, the data necessary for this will be stored in compliance with the legal retention periods, which are usually 6 or 10 years and then deleted.
If the application was successful and we conclude a contract with you, we transfer the data collected during the application process to our personnel file (see Data Protection Declaration for Employees).
Please see the superordinate data protection declaration regarding the contact details of the controller and rights of the data subjects.